Project Execution & Accounting for Field Service

Keep projects on schedule and margins intact with project execution for field service that connects planning, field work, purchasing, inventory, and finance. Service Dynamics lets you see progress, cost, and margin in real time and streamline field service project accounting from quote to invoice.

Run Projects with Real Control

Service Dynamics unifies project execution for field service—connecting planning, field execution, purchasing, inventory, and finance in Microsoft Dynamics 365 Business Central. You see progress, cost, and margin in real time, then bill on time with clean WIP and revenue recognition.

woman working on computer in construction | project execution and accounting

Keep Projects on Track

Create a clear work breakdown with phases and tasks, then assign resources and schedule work. Job packets stay synced to the field, so your crews always know what to do next.

Control Costs as You Go

View committed costs from purchase orders and subcontracts, and capture time and parts from mobile. Compare budget versus actuals and correct course early.

invoice PDF showing on computer

Bill Correctly and On Time

Support T&M, fixed fee, milestone, and progress billing. Apply WIP policies without spreadsheets and issue invoices on schedule.

Project Execution and Accounting That Stay in Sync

Give operations a clear plan and finance reliable numbers in the same system so project execution for field service and finance stay aligned..

Work Breakdown and Tasks

Define phases and tasks with budgets and required materials. Add Gantt-style dependencies via a scheduler add-on if needed.

Change Orders and Revisions

Track scope changes with approvals and version history so cost and billing stay aligned.

Budget and Forecasts

Set baseline budgets by task and cost type. Reforecast as work progresses.

Real-Time Actuals

Roll up labor, materials, subcontracts, equipment, and expenses with dimensions for customer, site, region, and service line.

WIP and Revenue Recognition

Support percent complete, completed contract, and cost-based methods. Apply deferrals and post on schedule.

Billing Options

Invoice by time and materials, fixed price, milestones, or progress claims.

Purchasing and Inventory

Convert requests to POs, reserve stock, and track lots and serials. Committed costs land on the project automatically.

Approvals and Audit Trail

Route time, expenses, change orders, and invoices for approval. Drill from P&L to source documents in one click.

Built for Your Industry

Service Dynamics adapts to the way you work. From HVAC to manufacturing, Service Dynamics standardizes project execution for field service and keeps accounting in sync.

HVAC

Handle modernizations and PM projects. Stage parts, track crew time, handle change orders, and bill milestones cleanly.

Electrical

Run multi-phase work with inspections and compliance. Manage materials burden and progress claims cleanly.

Plumbing

Deliver installs with backflow and T&M work. Reserve parts, capture field usage, and reconcile fast.

Manufacturing

Execute plant shutdowns and line upgrades. Control labor and contractors, prove compliance, and roll up by site or corporate.

Solar Installers

Manage EPC schedules and O&M programs. Use milestone or progress billing, retainage, and site performance tracking.

Industrial Equipment

Tie installs and commissioning to serialized assets. Track RMAs, warranties, and vendor rebates at the project level.

How It Works

  1. Plan: Create the project, budgets, schedule, and material list. Set billing rules and controls.
  2. Stage: Reserve inventory and create purchase orders.
  3. Execute: Crews can work from the mobile app, logging time, parts, photos, and notes. Work continues offline and syncs when back online.
  4. Control: Monitor progress, costs, and exceptions in real time. Approve change orders and reforecast as needed.
  5. Bill: Generate T&M, milestone, or progress invoices. Apply deferrals and post to the GL with a clear audit trail.
  6. Recognize: Run WIP and revenue recognition. Report on margin and cash impact by project, customer, site, or region. 

Frequently Asked Questions (FAQ)

Planning and budgets, task-level tracking, mobile field capture, purchasing and inventory tie-in, approvals, WIP, revenue recognition, and invoicing in one connected flow.

Use percent complete, completed contract, or cost-based methods. Post on a schedule with deferrals where needed and report by project, customer, site, or region.

Approved field reports flow to billing the same day. Use T&M, fixed fee, milestone, or progress billing rules.

Yes. Track committed costs, receipts, invoices, approvals, and required documents, then report by vendor and project.

Yes. Route changes for approval and keep a detailed change log so costs, scope, and billing stay aligned.

Yes. Techs capture time, parts, photos, notes, and signatures on mobile without a signal. Data syncs when they reconnect.

Role-based views for WIP, margin, budget versus actuals, billed versus unbilled, and cash impact. Export to Excel and add Power BI dashboards if you want executive visuals.

Yes. Run intercompany flows, post in multiple currencies, and apply regional tax or VAT rules.

Deliver Your Projects with Confidence

Let us connect planning, project execution, and field service project accounting so every project finishes on time and on margin.

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